WorkplaceAI Gizmos & Gadgets

Should You Automate It?

Not every task is worth automating. Enter what a repetitive task actually costs your team in time, and what building or buying the automation would cost, and this estimator tells you whether the numbers justify it — including when they don't. Every calculation is shown, so you can check the math.

The task

Minutes per run — time to do it once

How often — per person

times per

People doing it — how many staff run this task

Fully-loaded hourly cost — wage plus overhead

How much of it automation removes — your estimate

One-time cost to build or buy it — template price or build hours

Monthly running cost — API, tools, hosting

What this task costs you per year

—

Runs per year0

Cost after automating (labor + running)$0

Modeled annual saving$0

The verdict

—

Enter your task above.

Pays back in

—

First-year net

—

First-year return

—

Show the math

Runs/yr = — Manual cost = — After automating = — Saving = —

A note on frequency: "per day" is counted as 260 working days a year, "per week" as 52, "per month" as 12. The running cost is subtracted from the saving, because automation is never free to operate — a true estimate shows the net, not the gross.

Numbers look worth it? WorkplaceAI builds pre-built, supported automations for exactly these kinds of repetitive tasks — production-grade, transparently documented, with the running cost stated up front. Browse the ones that fit your workflow.

Browse WorkplaceAI automations →

This estimator is a decision aid, not a quote. It uses only the numbers you enter and the reduction you set. A task worth automating is one where the time saved clearly outweighs the cost to build and run it — and sometimes it doesn't, which is worth knowing before you spend. WorkplaceAI shows the full formula above so you can check every step.